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Resources for the 2021–22 process

The following resources consist of:

  • documents that explain the process and requirements for completing your submissions
  • a sample template for the contract-level income and expenditure statement
  • forms to be filled in, signed and uploaded with your submissions.
ResourceUsage
Reporting annual accountability 2021–22

This is the complete guide to everything you need to know about this year’s annual accountability process:

  • the process timeline
  • what you’re required to submit to DCJ
  • requirements for reporting any additional payments and grants received for responding to COVID-19 and the 2022 floods
  • this year’s arrangements for unspent funds
  • the information you’re required to report in the corporate- and contract-level forms
  • detailed explanations of the fields on the forms, to clarify the information we require.
Reporting indirect contract administration costs The information on this web page clarifies what costs make up indirect contract administration costs and what you need to know about reporting them as expenses for your contract-level accountability.
Service provider declaration for corporate-level accountability 2021–22

This must be filled in, signed and uploaded to the Contracting Portal as part of your corporate–level accountability submission.

It's used to confirm that your organisation:

  • complies with its ongoing responsibilities and contractual obligations
  • is a going concern and has the ability to meet its debts
  • has submitted all information and documents requested by DCJ, and that they are true and correct.

The declaration form enables you to list any exceptions to meeting the requirements, and the reasons for the exceptions. The declaration form must be signed by authorised or delegated signatories of your organisation.

Annual accountability certification for contract-level accountability 2021–22

This must be filled in, signed and uploaded to the Contracting Portal as part of each contract-level accountability submission.

It's used to certify that your organisation met the financial responsibilities and contractual obligations for the reported financial year, including that you:

  • provided services as agreed in the contract
  • complied with the activities and performance requirements stated in the applicable Program Guidelines or Program Specifications, and achieved the results required
  • have the ability to return any unspent funds, if required
  • collected and provided the data and information required, and that it’s true and correct.

The certification form enables you to list any exceptions to meeting the requirements, and the reasons for the exceptions. The certification form must be signed by authorised or delegated signatories of your organisation.

Application for consent to retain and use funds unspent in 2021–22

You’re only required to complete this form if your organisation wants to retain unspent funds and the guide states that you may apply for consent to retain and use those unspent funds.

You must complete a separate form for each program, however, you may include multiple contracts for a program on the same form.

Fill in, sign and upload your application to the Contracting Portal as part of the applicable contract-level accountability submission.

Contract-level Income & Expenditure Statement templateThis template is available to use if your organisation doesn’t have a standard income and expenditure statement.
Contracting Portal

Use the Annual Accountability – Corporate and the Annual Accountability – Contract forms allocated to you in the Contracting Portal to complete your organisation’s annual accountability submission.

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Last updated: 08 Jul 2022