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Changes to the Contracting Portal forms for 2019–2020

This year, we’ve made some changes to the forms in the Contracting Portal.

Some of the changes were made to clarify the information we require, with the aim of reducing the number of follow-up questions you may receive during DCJ’s financial review and assessment.

Other changes were made to ensure we have the correct information about your organisation.

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Changes for corporate-level accountability

Latest information about your organisation

We’ve added a list of questions to ensure we have the latest information about your organisation: your contacts and their details, your name, incorporation status, address, bank details, and any changes to the organisation’s governing body.

We also require your organisation to provide a list of its authorised and delegated signatories.

Information about Aboriginal organisations

We’ve added questions asking whether your organisation identifies as an Aboriginal organisation, and what number and percentage of your staff are Aboriginal or Torres Strait Islander.

This information is required for reporting within the department and government. It’ll also contribute to statistical reporting about services delivered to Aboriginal communities, which we plan on sharing with the sector.

Focus areas for this annual accountability reporting period

For the past three annual accountability reporting periods, we’ve required organisations to verify their practices in relation to a set of focus areas, as part of corporate-level accountability.

There are no focus areas for 2019–2020.

Changes for contract-level accountability

Reporting income

We’ve added two items to separate out figures for income and payments received in advance.

And we’ve asked about the special COVID-19 payments you received from DCJ, and how you spent them.

Number of full-time equivalent staff

In the additional information section of the form, we ask for the number of full-time equivalent staff directly involved in providing the services agreed in the contract.

This information will be used to assist us to understand the staffing levels required for particular program outcomes, for budgeting and forecasting purposes.

Percentage of Aboriginal or Torres Strait Islander staff and clients

Also in the additional information section of the form, we ask for the percentage of your staff delivering the contracted services who are Aboriginal or Torres Strait Islander, and the percentage of your clients accessing those services who are Aboriginal or Torres Strait Islander.

This information is required for reporting within the department and government.

It’ll also contribute to:

  • our stewardship of programs targeted at Aboriginal people
  • statistical reporting about DCJ-funded services delivered to Aboriginal communities, which we plan on sharing with the sector.

Administration and other overhead costs

In addition, we’ve updated the requirements for reporting administration and other overhead costs for a contract, which are reported in the expenditure section of the form.

Where to get further information

These changes are explained in the guide to Reporting annual accountability 2019–2020. The guide includes the full list of the corporate and contract-level form fields, with detailed descriptions of the information we require.

Contact your DCJ contract manager if you have any questions about these changes, or if you require support or assistance with any aspect of the annual accountability process.

If you require assistance accessing or using the Contracting Portal, contact the Procurement and Funding Administration team.

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Last updated: 02 Jul 2020