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Glossary of terms



Aboriginal Community Controlled Organisation (ACCOs)

An independent, not-for-profit organisation that is incorporated as an Aboriginal organisation. An ACCO is controlled and operated by Aboriginal people.


Australian Charities and Not-for-profits Commission, the national regulator of charities for Australia.

ACNC Annual Information Statement (AIS)

A statement prepared by ACNC registered organisations on an annual basis. For the Open Grant, ACNC registered organisations will be required to provide their most recent complete AIS.


Australian Eastern Daylight Time. Ends 4 April 2021.


Australian Eastern Standard Time. Begins 4 April 2021.

Assessment criteria

The conditions a grant application will be judged and ranked to determine whether the application is successful or not.

Annual Accountability

A mandatory process the Department of Communities and Justice requires funded service providers to complete on an annual basis to ensure the obligations of their contracts are met as per their agreed terms.


Attachments to the Grant Guidelines that provide supplementary information,

Australian Business Number (ABN)

An Australian Business Number (ABN) is an 11-digit registration number used to identify businesses and organisations. The ABN is allocated by the Australian Tax Office (ATO) and is usually included on all official documents. Applicants for the SSTF Open Grant require an ABN in order to receive grant payment.


Information that is used to clearly provide the expenditure details and financial management of the proposed project.


A term used in commissioning that relies on a collaborative approach to program design that balances the needs of the sector, clients and government.

Conflict of Interest (COI)

Any potential and/or perception of favour or influence where a person or organisation is in a position to gain benefit from actions or decisions made in their official capacity.

Cost benefit analysis

Required to be provided by application for the $200,000 open grant. The process used to measure the benefits of a decision or taking action minus the costs associated with taking that action.

Deductible Gift Recipient (DGR)

A deductible gift recipient is an entity or fund that can receive tax deductible gifts.

Direct grants

Grants are awarded and paid without an application process. Grants are decided using eligibility criteria and are paid to existing DCJ or NSW Health service providers.


A legal and secure online document execution software used by DCJ and other government agencies and private businesses.

Eligibility criteria

The conditions organisations must meet in order to apply for a grant.

Funding deed

A funding deed is a legal agreement between DCJ and the grant recipient. The funding deed sets out the standard terms and conditions, grant amount, dates and a description of the grant.

Assessment panel

An appointed group of DCJ and NSW Health representatives responsible for the recommendation of applications for approval. This includes the responsibility for reviewing the results of the assessment process and prioritisation of applications.

Ineligible application

Applications that do not meet the eligibility criteria will be deemed ineligible and will not be assessed.

Medium sized organisation

Organisations that have a total annual revenue of less than $5 million as reported in the 2019/20 financial statement.

Needs analysis

A process of identifying and evaluating gaps between current and desired conditions.

Not-For-Profits (NFP)

The ACNC defines Not-For-Profits as: “Generally, a not-for-profit is an organisation that does not operate for the profit, personal gain or other benefit of particular people (for example, its members, the people who run it or their friends or relatives)”.

NSW Fair Trading

A division of the New South Wales State Government that is the regulatory authority over associations and cooperatives.

Office of the Registrar of Indigenous Corporations (ORIC)

An independent statutory body who administers the Corporations (Aboriginal and Torres Strait Islander) Act 2006.

Open grants

A competitive grant process available for any organisation that can demonstrate they meet the eligibility criteria. A criteria is used to assess applications based on merit and priority.

Peak body

Peak bodies are organisations that represent the needs of their member organisations. In the health and social services sector there are multiple peak bodies for different parts of the sector.

Regulatory bodies

The main regulatory bodies are ACNC, ORIC and NSW Fair Trading for the purpose of SSTF eligibility. There are other public organisations or government agencies that have a regulatory function that may also be used to confirm the status of an organisation to determine SSTF eligibility.

Rural and remote

Defined as the non-metropolitan geographical areas covered by the following DCJ Districts:

  • Far West
  • Western   NSW
  • Northern   NSW
  • Mid North   Coast
  • Murrumbidgee
  • Southern   NSW
  • Hunter New   England (excluding: Cessnock, Maitland, Port Stephens, Newcastle, and Lake   Macquarie LGA)
  • Illawarra   Shoalhaven (excluding: Kiama, and Shellharbour LGA)
  • Lithgow   LGA

Select grants

A process where specific organisations are invited to submit an application for a grant. It is not open to any organisation to apply. A market analysis is used to determine which organisation will be selected to submit an application.

Small sized organisation

Organisations that has a total annual revenue of less than $1 million as reported in the 2019/20 financial statements.

Smarty Grants

An online grants management system which will be used for SSTF grant application process and administration. Organisations access SmartyGrants online.

Steering Committee

Is responsible for governance and key strategic decisions of program or project. The SSTF Steering committee made up of NSW Government and peak body representatives.

Successful application

An applicant that has been assessed as eligible, meets the assessment criteria and has been formally approved to receive a grant.

Technical feasibility

The degree to which the project or activity can be practically delivered and is able to realise the stated purpose of the project or activity.

Total annual revenue

The total of any income received by an organisation (eg sales, grants, interest and rent) before expenses.

Unspent funds or unexpended funds

The proportion of grant funding that is not expended by the end of the financial year.

Unsuccessful application

An applicant that has been assessed as ineligible or does not meet the assessment criteria and has been formally advised as such.

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Last updated: 28 Jul 2021